Elections Specialist I
3.
7 Shalimar, FL Shalimar, FL Full-time Full-time $16.
41 - $26.
14 an hour $16.
41 - $26.
14 an hour 6 days ago 6 days ago 6 days ago GENERAL STATEMENT OF JOB Maintains voter registrations, provides customer support, and assists with elections.
ESSENTIAL JOB FUNCTIONS Enters registration information into Voter Registration System from electronic and paper applications; reviews, maintains and edits voter registration records, (i.
e.
, name, address, party); scans and indexes documents, and checks for accuracy.
Reviews records and related documentation to verify accuracy and completeness; corrects data entry errors where applicable.
Reviews voter registrations for correct address and voting precinct assignments.
Performs follow-up on questioned registrations, returned and undelivered mail, and insufficient voter information.
Researches historical information on voters.
Processes and verifies signatures for candidate petitions, initiative petitions and Vote-by-Mail ballots.
Performs administrative support (i.
e.
, greeting the public, customer support, filing, and multi-line telephone system).
Assists in the List Maintenance programs for the voter registration database.
During elections, assists with Notice of Elections (NOE) mailers and data entry of returned NOEs; data entry of Vote-by-Mail requests; inventory and security of ballots; editing; verification of signatures and validity of ballots; Early Voting; and daily accounting of ballots.
Responds to concerns and inquiries concerning voter related matters; provides resolution, information or referral.
Maintains office computer materials; refers questions concerning computer and software problems to the Director of Voter Registration or county Tech Support.
Assists in maintaining the office supplies inventory.
Must be able to meet work schedule, including required overtime and intervals during which no annual leave time may be approved.
Performs other duties as assigned.
MINIMUM TRAINING AND EXPERIENCE Education, Training, and
Experience:
High school diploma or GED supplemented by a minimum six (6) months of experience in office support functions, to include direct customer contact, problem solving, keyboard skills, multi-lined telephones, and broad knowledge of office equipment in clerical or office support function; or an equivalent combination of education, training, and experience which provides the required knowledge, skills and abilities.
Must be registered to vote.
Ability to speak and write Spanish is preferred.
Licenses and/or Certifications:
May require a valid driver license.
MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Physical Requirements:
Must be able to operate a variety of machines and equipment including computer, office equipment, telephone, etc.
Must be able to exert 10 to 25 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Requires some bending, twisting and stooping.
Physical demands are essentially those of sedentary work.
Language Ability:
Requires the ability to read a variety of moderately complex technical data, policy and procedure manuals, codes, professional journals, etc.
Requires the ability to prepare forms and reports using prescribed formats, and adhering to all rules of grammar, spelling, diction and punctuation.
Requires the ability to communicate effectively in Standard English, including the ability to convey, record and exchange information; requires the ability to explain procedures, and to receive and follow oral and written instructions.
Requires the ability to communicate with a broad array of individuals from various professional backgrounds.
Intelligence:
Requires the ability to apply principles of logical thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret a variety of technical instructions in written, mathematical or diagrammatic form; to learn and understand relatively complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation.
Numerical Aptitude:
Must be able to count, add, subtract, multiply and divide; determine weight; calculate decimals and percentages; requires the ability to account for ballots using a detailed ballot reconciliation process.
Interpersonal Temperament:
Requires the ability to deal with people beyond receiving instructions.
Must be adaptable to performing under moderate levels of stress, imposed by frequent deadlines, peak workloads, or public contact.
Requires the ability to exercise consistent tact and courtesy when in frequent contact with various professionals, county staff, and the general public.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
7 Shalimar, FL Shalimar, FL Full-time Full-time $16.
41 - $26.
14 an hour $16.
41 - $26.
14 an hour 6 days ago 6 days ago 6 days ago GENERAL STATEMENT OF JOB Maintains voter registrations, provides customer support, and assists with elections.
ESSENTIAL JOB FUNCTIONS Enters registration information into Voter Registration System from electronic and paper applications; reviews, maintains and edits voter registration records, (i.
e.
, name, address, party); scans and indexes documents, and checks for accuracy.
Reviews records and related documentation to verify accuracy and completeness; corrects data entry errors where applicable.
Reviews voter registrations for correct address and voting precinct assignments.
Performs follow-up on questioned registrations, returned and undelivered mail, and insufficient voter information.
Researches historical information on voters.
Processes and verifies signatures for candidate petitions, initiative petitions and Vote-by-Mail ballots.
Performs administrative support (i.
e.
, greeting the public, customer support, filing, and multi-line telephone system).
Assists in the List Maintenance programs for the voter registration database.
During elections, assists with Notice of Elections (NOE) mailers and data entry of returned NOEs; data entry of Vote-by-Mail requests; inventory and security of ballots; editing; verification of signatures and validity of ballots; Early Voting; and daily accounting of ballots.
Responds to concerns and inquiries concerning voter related matters; provides resolution, information or referral.
Maintains office computer materials; refers questions concerning computer and software problems to the Director of Voter Registration or county Tech Support.
Assists in maintaining the office supplies inventory.
Must be able to meet work schedule, including required overtime and intervals during which no annual leave time may be approved.
Performs other duties as assigned.
MINIMUM TRAINING AND EXPERIENCE Education, Training, and
Experience:
High school diploma or GED supplemented by a minimum six (6) months of experience in office support functions, to include direct customer contact, problem solving, keyboard skills, multi-lined telephones, and broad knowledge of office equipment in clerical or office support function; or an equivalent combination of education, training, and experience which provides the required knowledge, skills and abilities.
Must be registered to vote.
Ability to speak and write Spanish is preferred.
Licenses and/or Certifications:
May require a valid driver license.
MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Physical Requirements:
Must be able to operate a variety of machines and equipment including computer, office equipment, telephone, etc.
Must be able to exert 10 to 25 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Requires some bending, twisting and stooping.
Physical demands are essentially those of sedentary work.
Language Ability:
Requires the ability to read a variety of moderately complex technical data, policy and procedure manuals, codes, professional journals, etc.
Requires the ability to prepare forms and reports using prescribed formats, and adhering to all rules of grammar, spelling, diction and punctuation.
Requires the ability to communicate effectively in Standard English, including the ability to convey, record and exchange information; requires the ability to explain procedures, and to receive and follow oral and written instructions.
Requires the ability to communicate with a broad array of individuals from various professional backgrounds.
Intelligence:
Requires the ability to apply principles of logical thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret a variety of technical instructions in written, mathematical or diagrammatic form; to learn and understand relatively complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation.
Numerical Aptitude:
Must be able to count, add, subtract, multiply and divide; determine weight; calculate decimals and percentages; requires the ability to account for ballots using a detailed ballot reconciliation process.
Interpersonal Temperament:
Requires the ability to deal with people beyond receiving instructions.
Must be adaptable to performing under moderate levels of stress, imposed by frequent deadlines, peak workloads, or public contact.
Requires the ability to exercise consistent tact and courtesy when in frequent contact with various professionals, county staff, and the general public.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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