Human Resources Clerk
Okaloosa County Sheriff's Office Okaloosa County Sheriff's Office Shalimar, FL Shalimar, FL Full-time Full-time $17 - $18 an hour $17 - $18 an hour 10 days ago 10 days ago 10 days ago This role will provide a variety of administrative support functions to the Human Resources Department, under direct supervision from HR Manager.
This position assists employees, the general public, outside agencies, and applicants; provides information via email, phone or in person.
Job tasks include maintaining accurate records related to the agency's personnel.
The HR Clerk ensures compliance with HR policies and procedures, data entry and audits.
This position performs a variety of clerical duties requiring knowledge of Human Resources operations.
Duties; Receive visitors, answers phone and respond to email correspondence.
Prepare and coordinate the release of public records.
Enter, retrieve, update and purge information such as letters, schedules, and reports to and from electronic systems and/or paper files.
Update data in various HR system applications.
Perform routine office tasks such as typing, filing, faxing, telephoning, and photo copying.
Ensure office is properly maintained and cleaned.
Assist with entering data for new hires during on-boarding including coordinating with various departments, as needed to ensure employees complete all required paperwork for various units.
Issue department identification badges.
Support Management with special projects as necessary.
Provide timely and accurate responses to applicants, employees and all levels of management concerning day-to-day issues and activities.
Stays abreast of applicable federal, state, and local regulations for human resources.
Create and assemble packets related to recruiting and onboarding documents for applicants and new hires, Type and create a variety of correspondence, announcements, records, forms, and reports related to HR Department.
Maintain applicant files in accordance with FSS, records retention requirements and proper disposal in paper and electronic files to ensure completeness and accuracy.
Provide support to HR programs, including backing up HR Specialist - Recruiting & Onboarding position, as needed.
Perform other duties as assigned by management.
Required Skills, Abilities, and/or Working Knowledge:
Professionalism and confidentiality in handing sensitive HR information.
Team player mentality and willingness to collaborate with other HR professionals.
Working knowledge of payroll system and systems used in HR department.
Strong customer service, communication, phone etiquette and presentation skills.
Including teamwork and collaboration with ability to maintain effective relationships with all personnel.
Ability to make independent judgements in absence of supervision within the scope of respective job duties and tasks.
Ability to perform under max stress when confronted with short deadlines, heavy workloads, conflicting interest, and high customer demand.
Ability to prioritize and organize assignments to meet deadlines with exceptional accountability and follow up and extreme organization to detail.
Knowledge of Federal laws, Florida laws, Personnel Rules, administrative regulations, and other HR-related policies and procedures.
Knowledge of and skill in the use of modern office equipment including computer, printer/copier, scanner, and multiline phone.
Ability to understand and carry out oral and written instructions and orders.
Ability to write concise communications using proper grammar, spelling, and punctuation.
Ability to accurately enter and/or retrieve information from various computer systems in a timely manner.
Ability to demonstrate congenial, respectful, and productive behaviors and attitudes towards others in working relationships and situations.
Required
Qualifications:
High school diploma or GED.
Prior experience in an administrative or HR support role is a plus but not required.
Valid, active Florida Driver's License Regular and predictable schedule Monday through Friday 7:
30am to 4:
30pm with hour for lunch.
Variances from schedule to be approved in advance unless emergency.
HR Database entry and reporting experience.
High level of proficiency in Office 365.
Commitment to HR Unit team, agency, mission, vision, values, and goals while representing agency in a professional, dignified manner at all times in both action and appearance and having high standards of confidentiality and discretion.
Preferred
Qualifications:
One to Three Years Administrative, Clerical, or HR experience.
Ability to quickly adapt to new technologies and HR trends.
Florida Notary Public or ability to obtain.
Standards to Perform Job Functions:
Data Utilization:
Requires the ability to coordinate, manage, and/or correlate data.
Includes exercising judgment in determining time, place and/or sequence of operations, referencing data analysis to determine necessity for revision of organizational components, and in the formulation of operational strategy.
Human Interaction:
Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.
Requires the ability to deal with people beyond receiving instructions.
Must be adaptable to performing under moderate levels of stress when presented with tight deadlines.
Avoids violent behavior and any other type of behavior that could threaten the safety of other employees or the public.
Equipment:
Requires the ability to use personal computer, keyboard, telephone, and external devices used in coordination with federal databases.
Requires the ability to use a variety of other office equipment such as fax, copier, scanner, and external computer drives.
Language Ability:
Must be able to read, write, and comprehend Basic English, rendered in formats such as instructions, technical manuals, equipment operation directions, and other materials related to the job.
Must be able to communicate effectively in Standard English and to convey information to others.
Verbal:
Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information.
Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions.
Must be able to communicate effectively with co-workers, supervisors, and the public.
Math:
Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios.
Functional Reasoning:
Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.
Situational Reasoning:
Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
Physical Abilities:
These physical abilities are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job.
Reasonable accommodation can be made to enable people with disabilities to perform the described duties of the job.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, grasp or feel; reach with hands and arms; push and pull, and talk, hear and smell.
The employee is frequently required to stoop, kneel, crawl or crouch, as well as bend at waist.
Employee in this position may encounter prolonged sitting and/or standing.
The employee must occasionally lift and/or move up to 50 pounds independently and up to 80 pounds with assistance.
Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.
This position may require working with a diverse group of individuals.
Employee in this position may encounter stressful situations and frequent interruptions.
The work environment is that of an office setting and requires travel to off-site locations including working outside in various weather including elements of varying temperatures from cold to hot.
The noise level in the work environment is moderate to high.
Conclusion:
The job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by jobholders within this job.
However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
I have read the job description and accept responsibility for everything contained within.
_____________________ ____________________________ __________ Print Name Sign Name Date Job Type:
Full-time Pay:
$17.
00 - $18.
00 per hour
Benefits:
Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance Schedule:
8 hour shift Day shift Monday to Friday Ability to commute/relocate:
Shalimar, FL 32579:
Reliably commute or planning to relocate before starting work (Preferred)
Experience:
administrative or clerical:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
This position assists employees, the general public, outside agencies, and applicants; provides information via email, phone or in person.
Job tasks include maintaining accurate records related to the agency's personnel.
The HR Clerk ensures compliance with HR policies and procedures, data entry and audits.
This position performs a variety of clerical duties requiring knowledge of Human Resources operations.
Duties; Receive visitors, answers phone and respond to email correspondence.
Prepare and coordinate the release of public records.
Enter, retrieve, update and purge information such as letters, schedules, and reports to and from electronic systems and/or paper files.
Update data in various HR system applications.
Perform routine office tasks such as typing, filing, faxing, telephoning, and photo copying.
Ensure office is properly maintained and cleaned.
Assist with entering data for new hires during on-boarding including coordinating with various departments, as needed to ensure employees complete all required paperwork for various units.
Issue department identification badges.
Support Management with special projects as necessary.
Provide timely and accurate responses to applicants, employees and all levels of management concerning day-to-day issues and activities.
Stays abreast of applicable federal, state, and local regulations for human resources.
Create and assemble packets related to recruiting and onboarding documents for applicants and new hires, Type and create a variety of correspondence, announcements, records, forms, and reports related to HR Department.
Maintain applicant files in accordance with FSS, records retention requirements and proper disposal in paper and electronic files to ensure completeness and accuracy.
Provide support to HR programs, including backing up HR Specialist - Recruiting & Onboarding position, as needed.
Perform other duties as assigned by management.
Required Skills, Abilities, and/or Working Knowledge:
Professionalism and confidentiality in handing sensitive HR information.
Team player mentality and willingness to collaborate with other HR professionals.
Working knowledge of payroll system and systems used in HR department.
Strong customer service, communication, phone etiquette and presentation skills.
Including teamwork and collaboration with ability to maintain effective relationships with all personnel.
Ability to make independent judgements in absence of supervision within the scope of respective job duties and tasks.
Ability to perform under max stress when confronted with short deadlines, heavy workloads, conflicting interest, and high customer demand.
Ability to prioritize and organize assignments to meet deadlines with exceptional accountability and follow up and extreme organization to detail.
Knowledge of Federal laws, Florida laws, Personnel Rules, administrative regulations, and other HR-related policies and procedures.
Knowledge of and skill in the use of modern office equipment including computer, printer/copier, scanner, and multiline phone.
Ability to understand and carry out oral and written instructions and orders.
Ability to write concise communications using proper grammar, spelling, and punctuation.
Ability to accurately enter and/or retrieve information from various computer systems in a timely manner.
Ability to demonstrate congenial, respectful, and productive behaviors and attitudes towards others in working relationships and situations.
Required
Qualifications:
High school diploma or GED.
Prior experience in an administrative or HR support role is a plus but not required.
Valid, active Florida Driver's License Regular and predictable schedule Monday through Friday 7:
30am to 4:
30pm with hour for lunch.
Variances from schedule to be approved in advance unless emergency.
HR Database entry and reporting experience.
High level of proficiency in Office 365.
Commitment to HR Unit team, agency, mission, vision, values, and goals while representing agency in a professional, dignified manner at all times in both action and appearance and having high standards of confidentiality and discretion.
Preferred
Qualifications:
One to Three Years Administrative, Clerical, or HR experience.
Ability to quickly adapt to new technologies and HR trends.
Florida Notary Public or ability to obtain.
Standards to Perform Job Functions:
Data Utilization:
Requires the ability to coordinate, manage, and/or correlate data.
Includes exercising judgment in determining time, place and/or sequence of operations, referencing data analysis to determine necessity for revision of organizational components, and in the formulation of operational strategy.
Human Interaction:
Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.
Requires the ability to deal with people beyond receiving instructions.
Must be adaptable to performing under moderate levels of stress when presented with tight deadlines.
Avoids violent behavior and any other type of behavior that could threaten the safety of other employees or the public.
Equipment:
Requires the ability to use personal computer, keyboard, telephone, and external devices used in coordination with federal databases.
Requires the ability to use a variety of other office equipment such as fax, copier, scanner, and external computer drives.
Language Ability:
Must be able to read, write, and comprehend Basic English, rendered in formats such as instructions, technical manuals, equipment operation directions, and other materials related to the job.
Must be able to communicate effectively in Standard English and to convey information to others.
Verbal:
Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information.
Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions.
Must be able to communicate effectively with co-workers, supervisors, and the public.
Math:
Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios.
Functional Reasoning:
Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.
Situational Reasoning:
Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
Physical Abilities:
These physical abilities are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job.
Reasonable accommodation can be made to enable people with disabilities to perform the described duties of the job.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, grasp or feel; reach with hands and arms; push and pull, and talk, hear and smell.
The employee is frequently required to stoop, kneel, crawl or crouch, as well as bend at waist.
Employee in this position may encounter prolonged sitting and/or standing.
The employee must occasionally lift and/or move up to 50 pounds independently and up to 80 pounds with assistance.
Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.
This position may require working with a diverse group of individuals.
Employee in this position may encounter stressful situations and frequent interruptions.
The work environment is that of an office setting and requires travel to off-site locations including working outside in various weather including elements of varying temperatures from cold to hot.
The noise level in the work environment is moderate to high.
Conclusion:
The job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by jobholders within this job.
However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
I have read the job description and accept responsibility for everything contained within.
_____________________ ____________________________ __________ Print Name Sign Name Date Job Type:
Full-time Pay:
$17.
00 - $18.
00 per hour
Benefits:
Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance Schedule:
8 hour shift Day shift Monday to Friday Ability to commute/relocate:
Shalimar, FL 32579:
Reliably commute or planning to relocate before starting work (Preferred)
Experience:
administrative or clerical:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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